Public procurement portal (goszakup.gov.kz ) is a state information system that provides a single point of access to the services of electronic public procurement.
The system ensures publication of information on the needs of customers in goods, works, services as well as on their consolidation, execution of procurement procedures, supplier selection, conclusion of electronic contracts and execution thereof on the public procurement portal.
The public procurement portal provides the following capabilities:
- registration of participants in the public procurement process;
- public procurement planning;
- gathering of information on executed public procurements;
- execution of electronic public procurements, including exchange with electronic documents between a customer and a potential supplier;
- provision of information on scheduled, ongoing and implemented public procurements through the public procurement portal;
- generation of statistics and reporting on public procurements;
- publication of explanations and regulatory background information in the field of public procurement;
- provision and publication of data included into the public procurement registers.
Tasks solved by the system:
- Reduction of budget expenses for acquisition of goods, works and services for government needs;
- Standard procedure for formation and placement of the state order;
- Reduction of costs on conducting public procurement procedures;
- Creation of equal conditions for competition among potential suppliers;
- Quick access to accumulated information;
- Significant reduction of paper document flow;
- Increase in transparency and openness of the public procurement process;
- Reduction of the number of offenses in the public procurement process.
To participate in electronic public procurements, one need to have a digital signature and an organization should be registered as customer, organizer or supplier.
Guidelines on how to register are published in a separate section.
At the same time, on the portal, along with public procurement and procurement of quasi-public sector, procedures are carried out for the purchase of goods and services related to the nutrition of pupils and students, services of the state educational order.
In this regard, on the external page of the portal in the "Help" section there are detailed guidelines describing how to organize and submit applications for participation in procurement:
- Guidelines for Customer;
- Guidelines for Organizer;
- Guidelines for Supplier;
- Guidelines for Users (quasi-public sector);
- Guidelines for users on catering for students in secondary education organizations, as well as purchase of goods related to the provision of nutrition for children being brought up and studying in pre-school organizations;
- Guidelines for users for the purchase of state educational order services.
To view information on procurements made, go to the sections ads, lots, totals, procurement plans.
Information on the results of public procurement/tender processes
The public procurement portal enables generating reports on annual plans for each government agency and its subordinate organizations.
To do this, go to the subsection "Report "Annual plans"" specify the appropriate parameters (year, name or BIN of a customer) and generate a report.
Report F.1 on executed public procurements of goods, works and services is generated via this page.
A report can be filtered by the following parameters:
- Year
- Customer's BIN
- Report Administrator
- Funding source
- Budget types (republican or local)
- Plan item type (procurements that exceed or does not exceed a financial year, procurements against relative economy)
- Region
- LSC (code from the Legal Status Classifier)
- CGWS (code from the Catalogue of Goods, Works and Services)
Information on future procurements
On the homepage of the portal, in the section "Register of public procurement plans", one can get acquainted with the schedules public procurement, as well as filter information by the following parameters:
- Name of plan item
- Customer`s name/BIN
- Procurement method
- Procurement term
- Financial year
- Specification
- Status
- Place of delivery
- Procurement scope
- Entity characteristic
Also, there is a capability available to view statistics on approved plan items.
Statistics information can be viewed for each register:
- Register of unscrupulous participants of public procurements
- Register of public procurement participants
- Register of contracts
- Register of complaints
Public procurement through tender
Potential suppliers selected by the results of consideration of applications for participation in the tender, who correspond to the qualification requirements and tender documentation requirements, participate in public procurements through tender.
Tender documentation is prepared by an organizer of public procurements in Kazakh and Russian based on an electronic form of tender documentation stipulated by the rules for execution of public procurements, considering the requirements of the legislation of the Republic of Kazakhstan on state secrets.
A mandatory requirement for the approval of tender documentation is preliminary discussion of draft tender documentation by potential suppliers.
The final date for submission of applications for participation in tender by potential suppliers should be at least fifteen calendar days from the date of publishing a minutes of the preliminary discussion of draft tender documentation, as well as text of tender documentation.
An application for participation in a tender is a form to express potential supplier`s consent with the requirements and conditions established by a tender documentation as well as consent of a potential supplier to request information about him/her that certifies compliance with the qualification requirements and restrictions established by Article 6 of the Law "On Public Procurement" (hereinafter: Law).
Security of application for participation in tender is made by a potential supplier as a guarantee that, if determined as a winner of a tender, he/she will conclude a public procurement contract and make a security for the execution of public procurement contract as well as the amount pursuant to Article 26 of the Law (if any).
A potential supplier has a right to select one of the following types of application security for participation in tender:
- money in a potential supplier`s electronic wallet;
- bank guarantee provided in the form of electronic document.
Report on the results of public procurement through tender is automatically generated and published by public procurement portal with simultaneous notification by e-mail of all members of tender commission and all potential suppliers who have applied for participation in a tender.
Public procurement through tender with preliminary qualification selection
Public procurement through tender with pre-qualification is carried out according to the list of goods, works, services approved by an authorized body.
Public procurement through tender with pre-qualification is carried out in the following sequence:
- at the first stage, a qualifying body forms a list of qualified potential suppliers;
- at the second stage, a customer carries out public procurement through tender among potential suppliers included in the list of qualified potential suppliers.
Requirements for execution of public procurement through tender with application of pre-qualification, tender documentation, preliminary discussion, notice of public procurement, application for participation in the tender, its consideration, provision of dumping price, report on the results of public procurement, taking into account the specifics established of this article are determined by Articles 20, 21, 22, 23, 24, 26, 27 and 28 of the Law.
The procedure for execution of public procurement through tender with pre-qualification is determined by the rules for execution of public procurements.
Public procurement through auction
Public procurement through auction is carried out online on public procurement portal and execution of public procurement is ensured by a single operator in the field of public procurement.
The auction is held for one lot and an auction subject is a product.
Public procurement through auction is carried out in the following sequence:
- an auction is held at the first stage;
- at the second stage, the auction commission considers applications for participation in the auction for their compliance with the qualification requirements and requirements of auction documentation.
An auction is held on the public procurement portal on the day and time specified in the auction documentation.
During an auction, any auction participant has the right to submit an offer for the price of the goods that are the subject of the auction, reduced from the lowest starting price of the auction participant for the purchase of the goods that are the subject of the auction, regardless of the auction step, provided there is no current minimum offer.
An auction participant shall not be entitled to submit a bid for the price of the goods that are the subject of the auction being held lower than the current minimum bid for the price of the goods that are the subject of the auction, if such a bid for the price of the goods that are the subject of the auction is submitted by the same auction participant.
The time for receiving bids from auction participants on the price of goods that are the subject of an auction is 30 minutes from the beginning of the auction, and also 10 minutes after the receipt of a last bid for the price of the goods that are the subject of the auction. If within the specified time no offers for a lower price of the goods that are the subject of the auction have been received, the auction ends.
The public procurement portal automatically generates an auction protocol.
If, within 30 minutes after the start of an auction, none of the auction participants has submitted a proposal for the price of the goods that are the subject of the auction, a winner of an auction is a potential supplier whose starting price is the lowest.
Public procurement through request for quotation
Public procurement through request of quotations is carried out for homogeneous goods, works, services, if annual volumes of such homogeneous goods, works, services in value terms do not exceed eight thousand times the size of the monthly calculation index established for a corresponding financial year by the law on the republican budget.
A potential supplier has the right to submit only one quotation containing information provided for by the rules for public procurement and no changes and (or) additions can be made to such a quotation.
Provision by a potential supplier of a quotation is a form to express his/her consent to supply goods, perform works, provide services in compliance with the conditions provided for in a draft public procurement contract.
After the expiry of deadline to submit quotations, public procurement portal automatically compares quotations and summarizes the results of public procurement through request for quotations.
A potential supplier who has offered the lowest price offer is recognized as a winner.
The results of public procurement through request of quotations are automatically posted on the public procurement portal after being summarized.
Public procurement through single source/via commodity exchanges
Public procurement through single source is carried out in the cases provided for by Clauses 2 and 3 of Article 39 of the Law.
In accordance with Clause 1 of Article 41 of the Law, public procurement of goods, works, services by means of a single source by direct conclusion of a contract on the grounds provided for in Clause 3 of Article 39 of the Law is carried out in exceptional cases when it is impossible to purchase such goods, works, services by other means specified in subclauses 1), 2), 3) and 5) of Clause 1 of Article 13 of the Law.
According to Clauses 2, 3 and 4 of Article 41 of the Law, if a decision is made to carry out public procurement through a single source by directly concluding a contract, a customer is obliged to post a report on the portal no later than ten working days from the date of contract conclusion, which should contain information about an official who made the decision, justification of the reasons for the impossibility of carrying out public procurement, procurement by other competitive means, justification of the choice of supplier and price of a concluded contract.
The decision on implementation of public procurement through a single source is made by the first head of a customer or a person performing his/her duties.
Thus, Clause 5 of Article 41 of the Law establishes that public procurement by means of a single source through the direct conclusion of a contract is carried out in compliance with the principle of public procurement provided for in subclause 1) of Article 4 of the Law (the principle of optimal and efficient spending of money used for public procurement).
Public procurement through single source by directly concluding a public procurement contract is carried out in compliance with the public procurement principle provided for in subclause 1) of Article 4 of the Law (the principle of optimal and efficient spending of money used for public procurement).
Public procurement of goods via commodity exchanges is carried out pursuant to the legislation of the Republic of Kazakhstan on commodity exchanges according to the list of exchange commodities in the double mutual auction mode.
If annual volumes of public procurement of goods included in the list of exchange commodities does not exceed the minimum batch size provided for in the list of exchange commodities, a customer has the right to select another method of public procurement of goods.
Conclusion of public procurement contract
Drafts of public procurement contracts are drawn up in accordance with standard contracts for public procurement of goods, public procurement of works and public procurement of services, approved by an authorized body.
An authorized body may approve standard public procurement contracts for certain types of goods, works and services.
A customer provides a winner with a draft public procurement contract certified by a digital signature via the public procurement portal.
A draft public procurement contract should be certified by a winner of public procurement through tender, auction, request for quotations by means of digital signature within three working days from the date of notification receipt on public procurement portal with enclosure of a draft public procurement contract.
Within ten working days from the date of public procurement contract conclusion, a provider shall provide security for the execution of public procurement contract along with the amount in accordance with Article 26 of the Law (if any).
The amount of security for execution of a public procurement contract is established by an organizer of public procurement in the amount of three percent from the total amount of public procurement contract.
A supplier has the right to choose one of the following types of security for execution of a public procurement contract:
- money in a potential supplier`s electronic wallet;
- bank guarantee provided in the form of an electronic document. Provision of a bank guarantee on paper is allowed in cases provided for by the subclauses 4), 9), 17), 18), 20), 21), 23), 26), 31), 32), 35), 40) and 41) Clause 3 of Article 39 and Article 50 of the Law;
- a supplier's civil liability insurance contract, concluded in accordance with a standard insurance contract for the purpose of ensuring execution of a public procurement contract, approved by an authorized body in agreement with an authorized body for regulation, control and supervision of financial market and financial organizations.
A public procurement contract shall have a provision on a forfeit (fine, penalty) for non-performance or improper performance of obligations under a public procurement contract. The forfeit amount is determined in accordance with the civil legislation of the Republic of Kazakhstan.
A public procurement contract should contain a clause on its termination at any stage.
A public procurement contract is considered fulfilled provided that a customer and supplier fully fulfill their obligations under the specified contract.
Documents on the execution of a public procurement contract (act of acceptance and transfer of goods, act of work performed, services rendered, invoice) are issued in electronic form.
